Johnny Key

Commissioner of Education

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Observation Tools

Lottery Observation Tool Instructions

The Lottery Observation Tool (LOT) is a form designed to aid representatives of the Arkansas Department of Education’s Charter School Unit in completing successful and meaningful observations of charter school lottery procedures that occur in an effort to fairly distribute grade level classroom seats when the number of students applying for those seats exceeds the number of seats available. Accordingly, the form should be completed with care and accuracy. 
 
After scheduling and confirming lottery observation visits with the appropriate school leaders, the representative will use the LOT as a guide during the site visit. Prior, during, and following the visit, the representative needs to ensure that he/she has paid close attention to the items that require completion on the LOT, making comments of any concerns that arise in the notes sections provided. 
 
Upon completing the LOT, the representative should initial the bottom of the LOT. Also, the representative needs to scan and save the document with any other pertinent documentation gathered during the lottery observation visit. Most importantly, the representative must follow up on concerns or future points of collaboration with the appropriate parties of interest within five (5) business days. 
 

Site Visit Checklist Instructions

 
The Site Visit Checklist (SVC) is a form designed to aid representatives of the Arkansas Department of Education’s Charter School Unit in completing successful and meaningful site visits to confirm compliance and generate collaboration. Accordingly, the form should be completed with care and accuracy. 
 
After scheduling and confirming school site visits with the appropriate school leaders, the representative will use the SVC as a guide during the site visit. Prior, during, and following the visit, the representative needs to ensure that he/she has paid close attention to the items that require checkmarks on the SVC, making comments of any concerns that arise in the notes section provided. 
 
Upon completing the checklist, the representative should print and sign his/her name on the lines provided at the bottom of the SVC. Also, the representative needs to scan and save the document with any other pertinent documentation gathered during the site visit. Most importantly, the representative must follow up on concerns or future points of collaboration with the appropriate parties of interest within five (5) business days. 
 

For more information, please contact:

Alexandra Boyd, Director of Public Charter Schools 
Arkansas Department of Education
Four Capitol Mall
Little Rock, AR 72201
Phone: 501-683-5313
Fax: 501-371-3514
Email: Alexandra.Boyd@arkansas.gov

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